Employment Opportunity: Publishing Assistant

Publishing Assistant, Winnipeg, Manitoba

Fernwood is an independent Canadian publisher with radically left political views. We seek social transformation through publishing books for general, academic, and scholarly readers. We publish books that acknowledge, confront, and contest all forms of oppression and exploitation. We believe that in publishing books that challenge the status quo and imagine new ways forward, we participate in the struggle for a just, equitable society.

Fernwood Publishing has offices in Manitoba and Nova Scotia and is seeking a full-time publishing assistant to manage publishing administration tasks in our Winnipeg office as well as assist with book production. The person in this position will work virtually with the finance and administrative manager, managing editor (both located in the Nova Scotia office), and other members of the team—sharing tasks as workload dictates.

Fernwood is undergoing some reorganization and has recently hired a number of new people to replace some long-term staff who have moved on. We are looking for an innovative, energetic colleague who is excited to be part of the ongoing reshaping of the organization.


Manage the Winnipeg office:

  • manage accounts receivable and accounts payable for the Manitoba office

  • provide financial info to finance manager

  • process office sales and issue invoices, make bank deposits, complete monthly office reports (office sales, credit card allocations, petty cash, and deposit reports)

  • manage permissions requests

  • provide customer service for online eBook and print book orders

  • prepare and submit applications for Cataloguing in Publication (CIP) data

  • make deposits to Library Archives Canada and Manitoba Legislative Library

  • create and provide files as requested by university accessibility services

  • send out author copies, communicate with authors, and maintain relevant records

  • send out book copies to freelancers as required

  • phone, mail, email

  • office maintenance, supplies, and equipment

  • stock transfers and inventory

Assist with book production:

  • reference checks

  • prepare design briefs and coordinate cover design

  • typesetting

  • image assessment and editing

  • enter corrections resulting from proofreading

  • coordinate printing and shipping of print on demand (POD) orders and reprints

  • create and provide exam copies

  • eBook creation

Support marketing and promotion efforts as requested:

  • create marketing and promotional materials such as ads, flyers, catalogues

  • attend conferences, manage book tables, and attend book events

  • send manuscripts or book copies to reviewers, endorsers, etc. as required

  • assist with examination copy requests as needed


You will need:

  • passion about the role of publishing in a politics of justice

  • excellent organizational skills, attention to detail, and an ability to prioritize competing tasks to meet demanding deadlines

  • experience and understanding of administrative management and customer service

  • proficiency with Excel, Word, InDesign, Illustrator, Photoshop, Acrobat, and a willingness to learn other applications, such as FileMaker Pro

  • self-motivation to manage your own work

  • an ability to work collaboratively

Application deadline is February 12, 2021. The position is full-time and located in Winnipeg, Manitoba. The salary is $47,000 and includes a staff benefits package. Starting date is April 1, 2021 or earlier if possible.

Please send your cover letter and resumé as a single PDF file to Beverley Rach, Fernwood Publishing, with the subject line “Publishing Assistant Position.”

Fernwood is committed to building a diverse and inclusive workplace. We encourage and actively seek applications from structurally disadvantaged communities. Given that Fernwood Publishing encourages and supports professional development of its employees, we will consider applicants who express an interest in broadening their existing book production skills through training opportunities relevant to this position.

We thank all applicants for their interest but regret that we are unable to acknowledge receipt of applications. Only those candidates selected for an interview will be contacted.

Posted on January 29th, 2021

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